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Privacy Policy

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Here at JPS Media, we are committed to protecting the privacy of our clients.

The Privacy Policy outlined in this document explains when and why we collect personal information, how we use the information and the legal conditions under which we may disclose the information to others. The policy also explains how we keep your information secure.

How Do We Obtain Your Information?

We obtain your information when you use our website, and when you contact us about our services. We also obtain your information when you register for our newsletter.

What Information Do We Obtain?

The personal information we obtain about you may include your name, address, IP address and email address. We may also need to obtain any details relevant to the project including, but not exclusive to, domain details, server information and information regarding your business.

What Do We Use Your Information For?

JPS Media may use your information to:

  • Allow us to effectively complete your project
  • Process payments
  • Inform you of any changes to the services we provide
  • Send communications that may be of interest to you, for example, any legal requirements regarding your website, or details of security updates
  • Ask for your views or comments regarding the services we provide
  • Improve our services
  • Process transactions

We are legally required to hold some of your information for six years, as per UK law. Your information may be shared with law enforcement agencies as required.

Sharing Your Information

We will never sell or rent any of your information to third parties. We will also never share any of your information with third parties for marketing purposes. We will share some of your information for accounting purposes only and, if required, law enforcement agencies as per UK law.

Your Choices

You have a choice regarding whether you wish to receive any future information from JPS Media. If you decide that you do not wish to receive any future communications from us, you can unsubscribe from our newsletter at any time. We will not contact you for any marketing purposes by phone, text message or email unless you have given us your prior consent.

Updating Your Information

The accuracy of the information we hold is extremely important to us. If you change your email address, or if any of the information you have provided, is inaccurate, please contact us at hello@jps.media.

‘Cookies’

Like many other websites on the internet, JPS Media use cookies. Cookies are small files that are sent to your computer by an organisation. These cookies are then stored on your computer’s hard drive. Storing these cookies on your hard drive allows the website to recognise you when you visit. These cookies collect statistical data about your browsing patterns and habits. JPS Media uses cookies for our own personal marketing. This information allows us to see where the people who visit our websites are based. We use this information to tailor our marketing to the needs of our clients.

It is possible for a user to switch off cookies by changing your browser preferences. However, turning off cookies may result in a loss of the website’s functionality.

Domain Names

When we register your domain name, we are legally required to share your details on the WHOIS database, and with a domain name provider. This means, that unless you pay for WHOIS opt out, your details will be available on the internet. We advise you to opt out in order to prevent your details being made public, however, it is the choice of the client if they choose to take our advice to opt out.

Google Analytics

The JPS Media website uses Google Analytics to track the interactions of our users. We only use this data to determine the number of people visiting and using our website. This allows us to better understand how our clients find and use our web pages. This enables us to provide a better, more tailored website for our clients.

Google Analytics does not record any data that could personally identify you. It only records data such as your internet browser, your geographical location, the device you are using and your operating system. Google Analytics does record your computer’s IP address. This does allow Google to personally identify you, however, Google does not allow us access to this information.

As stated previously, you can disable the cookies on your internet browser. This will stop Google Analytics form tracking any part of youR visit to our website.

What Security Precautions Do We Have In Place To Protect the Loss Or Misuse Of Your Information?

There are a number of ways we ensure that the information you provide us is treated securely. These include :

Encryption of the data we collect: We always ensure that we adopt appropriate collection, storage and processing practices regarding our client’s personal information. We take the appropriate security measures to protect your personal information, username, password and any other information about you that is stored on our website against unauthorised access, alteration and destruction. Any sensitive and private data exchange between our site and our website users occur using an SSL secured communications channel. The data that is transferred over this channel is encrypted and protected using digital signatures.

JPS Media ensure that our servers are updated regularly. Updating our servers greatly reduces the chance of our servers being hacked, thus, greatly reducing the chance of your personal data falling into the hands of the wrong people. Updating servers also contain critical bug fixes and also vulnerability patches. These are crucial for our server security and therefore, crucial to keeping your data safe. Our servers are based in secure locations in the UK and are provided by an external data centre to ensure greater security of your information.

Ensuring that we keep your passwords protected: We have our own internal policy regarding changing the passwords for our clients. We do not share the information with anyone else other than the particular client requesting the password or requesting a change of password.

Clients must keep their own passwords confidential: Not only is it our responsibility to ensure your password is kept secure; it is also the responsibility of our clients. To ensure your data is kept secure it is advised not to share your personal password with anyone else. This ensures that they do not have direct access to your personal data.

Links To Other Sites

Our website may contain links to other websites that are run by other organisations. Our privacy policy only covers our website. We do not control the content or any links that appear on the other website and are not responsible for the practices of the other organisation. These other sites may have their own privacy policies so we strongly recommend that you read their policies before using their websites. Browsing on any other websites, including those that feature a link to the JPS Media website is subject to that website’s terms and conditions.

Please also note, if you link to our website from a third party website, JPS Media is not responsible for the privacy policies of the third-party website. Therefore, we recommend that you carefully read the other organisation’s privacy policy.

Clients Aged 16 Or Under

If you are aged 16 or under, please ensure that you obtain your parents or guardian’s permission before you provide us with any of your personal data.

Changes To Our Privacy Policy

JPS Media has the discretion to be able to update our privacy policy at any time. When we make any amends to the policy, we will show the date the alterations were made at the bottom of this page. We strongly encourage our users to frequently check this page for any amends so that they are fully informed of the ways we are protecting their personal information. Our users acknowledge that it is their responsibility to review this policy. By using our website and services, you are agreeing to this policy.

If you have any questions regarding this privacy policy, please contact us by email at hello@jps.media, or by telephone on 03333 444923.

Policy Review

The last policy update took place May 2018.